Ways to Reduce Overhead for Your Practice
by Mike Whitmer on Tuesday, July 02, 2019
What are the most effective ways to reduce overhead at your practice? When it comes to cutting costs, what’s the best way to do so without impacting your patients?
First, consider some of your largest expenses. What size space are you leasing? Typically, a lease is one of, if not the largest, expense a practice incurs. However, moving to a new location is not likely an ideal option, either. Patients come to a practice for a variety of reasons, but convenience of location is an important factor. If you move offices, you may lose patients and would have to get re-established in the new location. Also, the actual cost of moving—changing phone and internet services, reprinting materials that have your old address, signage, moving people—can add up significantly. However, if moving is a way to save significant overhead and would allow your practice to survive, it should be considered. In most cases, it should be considered as a last resort.
Another expense that can add up is office furniture. If you are looking into furnishing your office, consider what you want versus what you need. Furniture costs can add up quickly, and you don’t need top-of-the-line pieces for your waiting area. Consider where you truly need to invest, which is in quality treatment equipment for your patients.
Another option to consider for cost savings is to look at where you invest your time. While this may not be a direct expense, how you spend your time can pay dividends if you choose wisely. For example, valuable ways to spend time would be on developing and implementing office processes, marketing your practice or attending networking events. Don’t feel like you need to say yes to every networking opportunity, as personal time is important for balance, but when you consider the potential referrals and opportunities for growth, taking the time to get to know others in the community and promote your practice will pay off in the long run. When it comes to your time, take note of how you’re choosing to spend it and see where there may be more potential to grow your practice.
While it may seem obvious, the best way to reduce overhead is to try not to incur it in the first place. The decisions you make when setting up your office have long-range consequences, whether you are leasing too much space in a prime location, overspending on equipment or office furnishings. When you keep overhead low from the beginning, breaking even and finding profitability will be even easier to achieve. If it is too late for that, look at any recurring monthly expenses—such as phone services, equipment maintenance (like copiers) or cleaning services—and make sure you are getting the most for your money.
Finally, make sure to stay connected to NCMIC and follow our risk management recommendations and resources online. We offer a wealth of information that not only helps you protect your practice and avoid claims, and we also provide personal lending, financial credit and insurance products and services to meet your needs and help you save money.
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